You are very welcome, Innocent! Glad to help in some way.

You, Chibolya, Shaun & Carol will always be my family!

Love,
Heather

HI Heather & everyone,
Well,thank you heather for the lovely words and i get more strengthened nearly everyday i wake up.Thank you all.Plse back from Lusaka for Tax registration and clearance certificates and they will be out next week Monday.

Heather any progress with AL over the H/Drive and suggestions by him.Hope it works out well.Iam trying to get an office room for rent for our working which has tight security.I applied for one and am waiting their approval tomorrow.Will you know the development there forth.We need to find a place to be found and to work from since responsibility is growing and we are becoming widely known and many would like to visit us for help.

Will update soon.Take care,thanks
innocent.

HI All,
Plse how are you doing out there?.Hope everyone is doing well and we are okay.Plse imanaged to get hold of the owner of the building for legal documents for presentation to ZOAZ any time this week.Plse update us with your finds out there.
Chibolya is live and doing well indeed.The paperwork is out and ready for collection today for the incoming shipment.
Hope to hear from you soonest.
regds,
innocent.

Hi Innocent, Heather and Everyone,

Great news about the donation from the foundation in Lusaka - well done Heather for all your hard work there. Also good to hear that you now have the necessary building documentation to present to ZOAZ.

Innocent, has ZOAZ indicated how much financial help they are likely to give towards the school renovation project?

We will be back in the UK at the end of the week and will keep in touch.

Cheers,
Shaun

hi shaun,
Hope you are okay and back home.Plse zoaz has not indicated how much they are likely to help but they asked the whole purchase and renovation cost estimates.Hope they will be able to help in all of them.

Today iam meeting a team of people from Lusaka called buildlect international this afternoon .Mwibiana called me yesterday for arrangements.

Also managed to aquire ZRA vat registration certifciates and we working to acquire vat exemption as a second process which i hope will be successful.

All seem to be going on a good direction.Wishing you a safe trip back home.

Given the tpin and certifciates to KEUNE+NAGAE for clearance for sports equipments once they arrive at the border.They have assured of handling all our transactions on our behalf with Zambia Revenue Authority(ZRA).All the requirements have been met .

Plse help me to get in touch with Abhinavi for i have lost conatct with him since then.Anyone to help get hold of him or may know what is going on with him.Thanks.

regds,
innocent.

HI ALL,
I met with Charity from Build it international .She was sent to get and see information on ground over the school project.Plse iam happy to let you know that we had a very successful meeting and discussion with her and pictures taken.Hope some good results coming afterwards.

regds,
innocent.

Hi Innocent,
I can see you have been been very busy recently. I am pleased the meeting with Build It International went well and that you are working to get VAT exemption. It is an inspiration to us that you put in so much good work on behalf of the Chibolya community.

I have just sent Abhinav an e mail to say we are missing him and asking if he would get back in touch. I see on January 25th (his last correspondence) that he was having problems posting messages, so hopefully he will reply. If not it may be worth asking Nabuur to contact him.

Cheers Shaun

Hi Innocent,

Just heard from Al about the hard drive. Once it's ready, I'll take
a drive up to Cornell & thank him in person. He's been so very helpful.
Then I'll send it over to you.

Happy to hear the meeting went so well.

Shaun&Carol-Have a safe trip home wherever you may be.

Talk soon.
Sincerely,
Heather

Hi shaun & heather,
Plse receive my greatest hapiness to hear you are doing well.Heather thank you for the update for AL.Thank shaun for the help with AB.Good to hear you are back home safely.I feel so enciuraged when i hear from you dears in hard times.You are behind me in walks of life thank you.We are moving forward indeed.
Hope to hear from you all soonest.
regds,
innocent

HI All,
Today,we have received a welcoming letter from crossroads over our application detailing the processes and communication required to receive a container.Thank you to all of you who participated in getting this a success.The process has now begun.
Than you.
innocent.

hi all,
Well,indeed a pleasure to let you know that i have finally found an office to work from at just 60,000zmk at a very secured place with all necessities required.Iam so thrilled for this as it has been long awaited.Just a few pences for you all.
Busy working on Vat exemption papers and hope all will go well.Talk to you soon.
regds,
innocent.

HI ALL,
Hope evryone is okay .Plse just to info youthat we have paid for six months in advance for the rental office.This will be upto sept,2010.Plse we value your support.

Plse help in whatever way possible with crossroads shipment.Iam working on VAT exemption for the container though may take some time to be approved.Is there a way to get crossroads have it exempted from their side?Plse let share here.And how do we get qoutes for clearence and inland costs before we know what is the container will holds.Plse come up.

Heather safe drive to cornell on 5th April.Everyone enjoy the long weekend as I am busy agin preparing quatery reports for ZOAZ.

regds,
innocent.

Hi Innocent and everyone,

Could you post the Crossroads delivery instructions on Nabuur . I seem to have misplaced them, but from what I remember there were many stages to the procedure. As the VAT is for the Zambian government I would presume only they can issue exemption so you are correct to continue working on it locally. On the other points we should be able to get more details of the shipment to help you get the quotes you need.

Let us know the delivery instructions and I will make some enquiries for you and double check the VAT at the same time.

Cheers Shaun

HI Shaun and everyone,
Hope you are okay.Thank you for the info and iam posting here soon as i download it here.Tommorrow will out in Lusaka for Vat exemption documents since the process has started.Will also forward to your email for quick pick up.Hope this helps!!
STAGE 1 – Welcome Letter

To: Mr. Innocent Kalinda
Email: ; innocent_kalinda@yahoo.co.uk
Our reference: S2610 Zambia

Dear Mr. Kalinda,

Greetings from Crossroads!

My name is Julie Ostapovitch and it will be my pleasure to be your contact as we work through the preparations for this shipment. It is such a joy for us to be able to partner with you to support the work you are doing in Zambia .

In this Welcome email I will give you an outline of how we will move on from here with the preparations. Crossroads works through a 9 stage process in preparing and sending every shipment. At several of these stages we will need input from you before we can move on to the next stage. Please see the summary of the stages below. We suggest you print this email and keep a copy for future reference.

Stage 1 – Welcome

Stage 2 – Shipment Logistics
Consignee responsibilities
· This email will include a chart to be completed. We will be asking for the following information:
· A quotation for clearance & inland transport
· Reconfirm contact info from application as requested

Crossroads responsibilities
Publicity Department contacts consignee if necessary

Stage 3 – Draft Pick list & Customs Info
Consignee responsibilities
give input on stock being offered
go to customs with finalised pick list

Crossroads responsibilities
send draft pick list to consignee
pick list amended if necessary and finalised
processing departments begin preparation of stock

Stage 4 – Documentation & Inland Transport
Consignee responsibilities
consignee takes list to customs again & gets pre-approval if possible
update inland transport quote

Crossroads responsibilities
send draft official documents to consignee in Pre-load email
once complete, arrange for payment of any freight costs

Stage 5 – Vessel Details & Confirmation of Loading
Consignee responsibilities
check final official documents

Crossroads responsibilities
load container
send Post-load email with final official documents for approval

Stage 6 – Final Documents & Unloading Instructions
Crossroads responsibilities
Courier official documents to consignee

Stage 7 – Status Check
Consignee responsibilities
communicate to Crossroads when container has cleared customs or if any problems arising

Crossroads responsibilities
to be in communication with consignee to answer questions related to customs clearance

Stage 8 – Send Feedback Report Template
Consignee responsibilities
return Feedback report

Crossroads responsibilities
email Feedback report form

Stage 9 – Follow up Feedback
Crossroads responsibilities
give feedback to sponsors & volunteers
thank Consignee for feedback

There are many factors involved in bringing a shipment together. Commonly, we work through the stages in about 6 to 12 months but 2 of these stages will involve feedback from you after the container is received. We know that it can be a time consuming and challenging process to import the container and want to do all we can to help this process to run smoothly. Timely communication between Crossroads and your organisation throughout the whole process is crucial. Please feel free, at any time, to let us know if you have any questions or concerns about the shipment.

The Processing, Shipping and Publicity Departments at Crossroads work as a team on each shipment that we do. You will hear from different members of the team at various stages of the process but any of us can be reached through the shipping email account (shipping@crossroads.org.hk).

You will notice from the summary that we will begin looking at the stock for your container at Stage 3. We should mention here that, sadly, we don’t have the building materials, electrical products, medical supplies, tools or vehicles available. These items are rarely donated. However we will continue to watch for them and if available we will add them to the stock for your shipment.

Another very important note to mention here is that Crossroads has no funds available for shipping. Rather we approach shipping lines and other freight companies and ask if they would be willing either to donate the freight or to give a charitable rate, for which we can seek sponsorship. Neither can we provide funds for port clearance or any duty payable. Any clearance or duty charges are your responsibility.

As you can see from the summary, Stage 2 will require some input from you. Our Publicity Department will be contacting you to hear first-hand about your work so we can motivate potential sponsors and our volunteers as we organise your shipment. We also will be asking you to start investigating the inland transport options.

We are excited to be able to support your work in this way and are looking forward to partnering with you throughout the preparation of this shipment.

Kind regards,

Julie Ostapovitch
Processing Manager

CROSSROADS FOUNDATION
Tel.: (852) 2272 9321
Email: shipping@crossroads.org.hk
regds,
innocent.

HI ALL,
Plse just to info you that the second stage process for crossroads has been received.Will post it here soon for your review.

Our School will be closed from 9th April,2010 and will open10th May,2010.Thank you for support in this ending academic term.

Best regsd
innocent.