Task 3 - Project Budget

Status: Finished
Time needed: 
Two weeks or more
Step: 
5

From the Project Plan, we'll have a structured document which will enable us attach costs to all the various requirements and activities. This is a very crucial part of this step because this is what we will present to prospective donors. They always like to see a very clear picture of how their money will be spent and this is what will do it for us.

Attached files: 
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Dear Christopher

I have now uploaded the beginning stages of the budget. You may view the file to see what it is going to look like.

Onye

0
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Dear Onye,
Thank you very much for the information.
However,Mary,Jennifer ,Raul and all other friends,we request you for comments towards this.
With big hope that after this we can proceed doing better work for masaka.
As we wait to hearing from other friends
Yours
Christopher Wamala
LR MASAKA VILLAGE
NOTRE DAME HIGH SCHOOL
UGANDA

0
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Hi guys

Its good to see you making progress.

Christopher, its difficult for me to comment at the moment as you and Onye are still working on the budget.

I don't think you have much chance of finding $30,000 for books. Finding money for anything is hard (and a Nabuur project should not just focus on fundraising), so maybe it will be possible to start with a smaller list, set some priorities, look at self-sufficiency too, not just at what you want people from outside to give you. But I have been saying that for a long time....

And I think there is a problem with the total figures for nets and bikes as they look too low.

Sorry, not much else I can add at the moment.

Mary

0
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Mary

You are definitely right. I thought the figure for books was very high in relation to other costs that I have netered. I will try and complete the other costs this weekend so we can have a more complete picture.

Thanks
Onye

0
stdClass Object ( [nid] => 246345 [vid] => 248033 [type] => task_discussion [status] => 1 [created] => 1255765860 [changed] => 1255765860 [comment] => 0 [promote] => 1 [sticky] => 0 [revision_timestamp] => 1255765860 [title] => Re: Task 3 - Project Budget [body] => Dear friends, Its very fine,we can reduce the fig for books may be to make it 5 or 6 books per subject. This could work instead of putting a scaring figure.We can start small by small and we can grow big and bigger Mary the costings for the boys and girls dormitiries were sent to Mr.Onye and many others. Christopher. [teaser] => Dear friends, Its very fine,we can reduce the fig for books may be to make it 5 or 6 books per subject. This could work instead of putting a scaring figure.We can start small by small and we can grow big and bigger Mary the costings for the boys and girls dormitiries were sent to Mr.Onye and many others. Christopher. [log] => [format] => 1 [uid] => 10112 [name] => NOTREDAMEHIGHSCHOOL [picture] => [data] => a:8:{s:8:"sms_user";a:1:{i:0;N;}s:29:"taxonomy_image_disable_images";i:0;s:16:"nodecomment_sort";s:1:"1";s:16:"privatemsg_allow";i:1;s:28:"privatemsg_setmessage_notify";i:0;s:8:"og_email";s:1:"2";s:17:"messaging_default";s:4:"mail";s:7:"contact";i:0;} [path] => village/masaka/project/task/discussion/re-task-3-project-budget-3 [field_embedded_video] => Array ( [0] => Array ( [embed] => [value] => [provider] => [data] => Array ( ) ) ) [field_external_link] => Array ( [0] => Array ( [url] => [title] => [attributes] => N; ) [1] => Array ( [url] => [title] => [attributes] => N; ) ) [comment_type] => task_discussion [og_groups] => Array ( [0] => 82954 ) [og_groups_both] => Array ( [82954] => Masaka ) [og_public] => 1 [tags] => [nodewords] => Array ( ) [trid] => 0 [language] => en [i18n_status] => 0 [taxonomy] => Array ( ) [translation] => Array ( ) [cid] => 246345 [pid] => 246170 [hostname] => 41.222.5.21 [thread] => 01.00.00.00.00/ [mail] => [homepage] => [comment_target_nid] => 233984 [depth] => 4 )

Dear friends,
Its very fine,we can reduce the fig for books may be to make it 5 or 6 books per subject.
This could work instead of putting a scaring figure.We can start small by small and we can grow big and bigger
Mary the costings for the boys and girls dormitiries were sent to Mr.Onye and many others.
Christopher.

0
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Dear All

Please find attached updated project estimates.

Following from Ver. 1, Mary has commented on some issues that need looking at. I have tried to capture all the nformation contained in the files that Christopher sent me but I am not sure if I got them all.

This is a starting point to begin to have a view. My first reaction is that some of the figures are very ambitious and need to be looked at again. There is also need to be clear on what figures are fixed or ongoing, and, if ongoing, whether it's monthly or termly or something esle.

I'm going to make the spreadsheed more specific in Ver 3 and upload.

Please everyone, I am so sorry that I'm not moving as fast as when I started. I am currently under so much pressure with my day job and I am so worn out at the end of the day that I'm struggling to keep up with Notre Dame School project. Bear with me guys, as this phase will pass soon and I should be back to speed.

Mary, there was some deetailed comments you made on Ver 1. Do you mind posting here so we could all have access.

Thanks everyone and all hands on deck

Regards
Onye

0
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And that budget document does not include items like building the boys dormitory. I cannot see an overall total in your document, but when I loaded it into a spreadsheet and added up the Total column I got 271,874,700. That may not be accurate as some figures will be one-off costs, while others are monthly or annual amounts. That is roughly US$140,000 / UK£ 87,000. I am surprised by some of the costs e.g. 12,500,000 for 5 kitchen stoves, 18,000,000 for 'allowances' (what does that mean?), those are just random examples taken from the list. In some cases, you may need to look at your costs, work out what is realistic, where you can use alternatives and still achieve the same results i.e. look for new, cheaper, better ways to do things. You will also need to set priorities. From experience with other Nabuur projects, I do not believe you will be successful in raising that much money. If you are, you will be the first village that has done so. Many, many villages have come to a complete standstill waiting for large amounts of money to come in. While those who start small, and do not focus only on finding money via Nabuur, but also on ways the school/community can help themselves, have been much more successful. I know I have said this to you before. Of course, it is possible that Onye and others will have new ideas that I have never thought of that will help you achieve your goals. I wonder whether what you really hope for is to form a long-term partnership with an international NGO who will cover all the costs of running the school? I know that sometimes it happens, but not often. And if it does, you will probably lose a lot of the control you have over how things are done, and will have big problems if they ever decide to stop supporting you. I have a Ugandan friend who once said to me in relation to a project (not being run by his group), that if the big donor ever disappeared, everything else would disappear too as they had not made any effort to find other sources of support and were totally dependent on outsiders for everything.... I don't want that to happen to your school! Having said all this, I know that you and others at the school are very good at raising money and getting donations of equipment and supplies through local contacts, and I have been impressed at what you have achieved by doing that. Nabuur guidelines say that projects should not only focus on finding money, there should be a mix of other tasks. So am wondering what other things you are hoping to do via Nabuur? I am sure that is something that you and Onye will talk about, so it will become clear over time. Onye, am copying you in too so that you know what I think too. Of course, you may or may not agree with me :) Mary[/quote] [teaser] => Hi Onye Sounds like you need to get some sleep, hope things calm down soon :) I am still finding the budget quite hard to follow as it covers so many things. The school need to decide some priorities. I am assuming that you are talking about the email of comments that I sent to you and Christopher a few weeks ago in response to his email? Note it refers to some items and costs in the original budget that may not be in this one. [quote]Thanks Christopher [log] => [format] => 1 [uid] => 2698 [name] => MaryS [picture] => [data] => a:8:{s:8:"og_email";s:1:"1";s:16:"privatemsg_allow";i:1;s:28:"privatemsg_setmessage_notify";i:1;s:17:"messaging_default";s:4:"mail";s:7:"contact";i:0;s:16:"nodecomment_sort";s:1:"2";s:29:"taxonomy_image_disable_images";i:0;s:8:"options1";s:1:"3";} [path] => village/masaka/project/task/discussion/re-task-3-project-budget-5 [field_embedded_video] => Array ( [0] => Array ( [embed] => [value] => [provider] => [data] => Array ( ) ) ) [field_external_link] => Array ( [0] => Array ( [url] => [title] => [attributes] => N; ) [1] => Array ( [url] => [title] => [attributes] => N; ) ) [comment_type] => task_discussion [og_groups] => Array ( [0] => 82954 ) [og_groups_both] => Array ( [82954] => Masaka ) [og_public] => 1 [tags] => [nodewords] => Array ( ) [trid] => 0 [language] => en [i18n_status] => 0 [taxonomy] => Array ( ) [translation] => Array ( ) [cid] => 248291 [pid] => 248271 [hostname] => 86.128.55.217 [thread] => 02.00/ [mail] => [homepage] => [comment_target_nid] => 233984 [depth] => 1 )

Hi Onye

Sounds like you need to get some sleep, hope things calm down soon :)

I am still finding the budget quite hard to follow as it covers so many things. The school need to decide some priorities.

I am assuming that you are talking about the email of comments that I sent to you and Christopher a few weeks ago in response to his email?

Note it refers to some items and costs in the original budget that may not be in this one.

Quote:
Thanks Christopher

It is good to see that you and Onye are working together to put together a plan and budget. I know this is something we have needed in the past, where it has been very hard to know what your needs are as they keep changing!

I can see that you have many needs. And that budget document does not include items like building the boys dormitory. I cannot see an overall total in your document, but when I loaded it into a spreadsheet and added up the Total column I got 271,874,700. That may not be accurate as some figures will be one-off costs, while others are monthly or annual amounts. That is roughly US$140,000 / UK£ 87,000. I am surprised by some of the costs e.g. 12,500,000 for 5 kitchen stoves, 18,000,000 for 'allowances' (what does that mean?), those are just random examples taken from the list.

In some cases, you may need to look at your costs, work out what is realistic, where you can use alternatives and still achieve the same results i.e. look for new, cheaper, better ways to do things. You will also need to set priorities.

From experience with other Nabuur projects, I do not believe you will be successful in raising that much money. If you are, you will be the first village that has done so. Many, many villages have come to a complete standstill waiting for large amounts of money to come in. While those who start small, and do not focus only on finding money via Nabuur, but also on ways the school/community can help themselves, have been much more successful. I know I have said this to you before. Of course, it is possible that Onye and others will have new ideas that I have never thought of that will help you achieve your goals.

I wonder whether what you really hope for is to form a long-term partnership with an international NGO who will cover all the costs of running the school? I know that sometimes it happens, but not often. And if it does, you will probably lose a lot of the control you have over how things are done, and will have big problems if they ever decide to stop supporting you. I have a Ugandan friend who once said to me in relation to a project (not being run by his group), that if the big donor ever disappeared, everything else would disappear too as they had not made any effort to find other sources of support and were totally dependent on outsiders for everything.... I don't want that to happen to your school!

Having said all this, I know that you and others at the school are very good at raising money and getting donations of equipment and supplies through local contacts, and I have been impressed at what you have achieved by doing that.

Nabuur guidelines say that projects should not only focus on finding money, there should be a mix of other tasks. So am wondering what other things you are hoping to do via Nabuur? I am sure that is something that you and Onye will talk about, so it will become clear over time.

Onye, am copying you in too so that you know what I think too. Of course, you may or may not agree with me :)

Mary

0
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Dear Mary

I agree with you completely. This is why I need to quickly produce Ver 3 where I hope to zero in on specific headings so we can look at things in proper context.

I recognise the fact that Christopher seems to have great success raising funds in the past, but we just need to be more realistic. It is very important that we are very clear on separating fixed/one off costs from ongoing expenses. In this way, the fund raising will be done in two ways, the first to get donations to fund the fixed/one off costs and, second, to get commintments from funding agencies/organisations to support the ongoing expenses.

I think we may need a separate feasibility on the proposed poultry project because, here again, the money required to get this off ground is substantial and we should not throw money down the drain.

Christopher, whilst I prepare Ver 3 of the spreadsheet, please could you have another look at some of the figures. Example, volunteer teachers at $210 as against $2,600 for mosquito nets. That can't be right unless I'm missing something. I will try and get the spreadsheet ready in the next couple of days so you can complete and upload it.

Regards
Onye

0
stdClass Object ( [nid] => 249215 [vid] => 251121 [type] => task_discussion [status] => 1 [created] => 1257148076 [changed] => 1257148076 [comment] => 0 [promote] => 1 [sticky] => 0 [revision_timestamp] => 1257148076 [title] => Re: Task 3 - Project Budget [body] => Dear Mary,Onye and friends, Thank you very much for the contriubutions, However,may be to explain more on the budget,for us at school here what we do is to inlcude all that is required to be done for the development oif the school,then after the budget we go ahead to choose the most urgent one, but well knowing that those that are not talked at that perticuler period can be given priority at another time. It seems some items like the boys & the girls dormitories we re not recieved that time when may be Mr.Onye was sick.I will send them again shortly so that thay can be included. it looks more items were not got but while were sent may be because of the scanning . Thank you very much Christopher [teaser] => Dear Mary,Onye and friends, Thank you very much for the contriubutions, However,may be to explain more on the budget,for us at school here what we do is to inlcude all that is required to be done for the development oif the school,then after the budget we go ahead to choose the most urgent one, but well knowing that those that are not talked at that perticuler period can be given priority at another time. It seems some items like the boys & the girls dormitories we re not recieved that time when may be Mr.Onye was sick.I will send them again shortly so that thay can be included. [log] => [format] => 1 [uid] => 10112 [name] => NOTREDAMEHIGHSCHOOL [picture] => [data] => a:8:{s:8:"sms_user";a:1:{i:0;N;}s:29:"taxonomy_image_disable_images";i:0;s:16:"nodecomment_sort";s:1:"1";s:16:"privatemsg_allow";i:1;s:28:"privatemsg_setmessage_notify";i:0;s:8:"og_email";s:1:"2";s:17:"messaging_default";s:4:"mail";s:7:"contact";i:0;} [path] => village/masaka/project/task/discussion/re-task-3-project-budget-7 [field_embedded_video] => Array ( [0] => Array ( [embed] => [value] => [provider] => [data] => Array ( ) ) ) [field_external_link] => Array ( [0] => Array ( [url] => [title] => [attributes] => N; ) [1] => Array ( [url] => [title] => [attributes] => N; ) ) [comment_type] => task_discussion [og_groups] => Array ( [0] => 82954 ) [og_groups_both] => Array ( [82954] => Masaka ) [og_public] => 1 [tags] => [nodewords] => Array ( ) [trid] => 0 [language] => en [i18n_status] => 0 [taxonomy] => Array ( ) [translation] => Array ( ) [cid] => 249215 [pid] => 248401 [hostname] => 41.217.237.39, 41.217.238.4 [thread] => 02.00.00.00/ [mail] => [homepage] => [comment_target_nid] => 233984 [depth] => 3 )

Dear Mary,Onye and friends,
Thank you very much for the contriubutions,
However,may be to explain more on the budget,for us at school here what we do is to inlcude all that is required to be done for the development oif the school,then after the budget we go ahead to choose the most urgent one, but well knowing that those that are not talked at that perticuler period can be given priority at another time.
It seems some items like the boys & the girls dormitories we re not recieved that time when may be Mr.Onye was sick.I will send them again shortly so that thay can be included.
it looks more items were not got but while were sent may be because of the scanning .
Thank you very much
Christopher

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