First step will be to know a little bit more about the things the Vadgam sports club whishes to do and which supplies they require. If I read the project well, they are trying to organise a cricket tournament. For example: do they need cricket balls? Do you need food and drinks during the tournament? Do you think you can sell them for cost of supply or maybe even at a small profit during the tournament?

Welcome Krispijn,

Thanks for your vews and ideas.food and drinks during the tournament is not possibal. its not possibal to sell,because this is not a big tournament,But we need some funds for organise all the activity,I mean mainten the ground,sport equipments.we collect a fees from all the team participate and thats way we collect some small amount as a profit but real cost for all the preparation is req first.

Thanks

Nitin

Thanks Nitin,

I see. So if I understand it correctly you wil have the following costs:
- sportsground
- sports equipment

And the following sources of income:
- contribution of participating teams
- donations etc.

I understand it is not a big tournament, but my experience with small tournaments in The Netherlands is that by finding someone who is willing to cook some food and prepare some drinks (like somosa and lemonade) can give you a bit extra income. Even at small tournaments there will be some local people coming to watch, but I don't know if people in India are used to take their own food and drinks to such small events.

I don't know the local prices (never been to India), but I've added a simple sample budget in the attachment. Just fill in the green cells with the information you have and it will tell you if you have a bit of profit or if you need additional funds. I filled it with text and numbers just for illustration, don't hesitate to overwrite them.

It is in ODF-format it can be opened with OpenOffice (you can download it for free in a lot of languages at http://www.openoffice.org). If you prefer a microsoft excel file please let me know.

budgetsheet_example.ods

Hi Krispijn,

First of all, welcome to Vadgam. :) I'm glad you decided to volunteer to help. :)

About the food and drinks for the tournament, I think this is a good idea. :)

Krispijn, would you like to become the task owner for this particular task?

- Ann

Nitin,

I was just thinking, maybe we can sell food and drinks for the tournament. Some people might be thirsty and would like to drink and since they're too tired to go home and get themselves a drink, they might want to buy drinks from us. Food also follows. We don't hve to see extravagant good food. We just need to provide the basics - something to drink and something to eat. What do you think?

- Ann

Hi Anna,

Thanks. I've been hanging around to long without acting. So now is the time.

Nitin,
I tried to start the shared work document with the information you gave. Please see if I've forgotten anything and do not hesitate to fill in the missing data.

I've not put in cost or income for food or drinks, because I don't have enough knowledge about the local circumstances in Vadgam to know if selling them would be a good idea.

Krispijn

Dear Krispijn,

Thanks for take responsibility for this task.Yes we are looking for cost for Sport equipments and sport ground.we need to try to get from contribution of participating team,donation,sponsership etc.Food and drink selling is not possibal.we will think on that latter when sport club looking some better.People in village take own food.but definately it will be happen once sport club well develope and we are planning to some good tournaments in future.

I prefer a microsoft excel file,so pl send me file again with excel format.

Thanks once again to taking interest in vadgam sport & youth development programme.

Thanks
Nitin

Dear Krispijn,

I make some modification in share work documents.Ok I will put the figure in sheet.Thanks its good work by you.

Thanks.
Nitin

Dear Nitin,

Thanks for putting in the information you have in the shared document. I´ve put the figure in a sheet attached to this document. It already contains some formulas. If you fill in the green cells it wil calculate the result for you. If you need any help, don't hesitate to ask.

Please feel free to modify it to your needs. If you would like me to have another look at it just attach it to a new message.

Good luck,
Krispijn

budgetsheet_example.xls

Wow, you guys act fast. Just buzz me if you need anything. :)

- Ann

Dear Nitin,

I added the totals tot the shared document. So it now shows how much money you still need to organise the tournament. The total costs exceed the total revenue with Rs. 132,000. This means you will need to find additional financial resources to organise this tournament.
When looking around the projectpages I found a letter about auctioning sportsgear. Are you still planning to do so? If so, do you have any estimate about how much money you hope to collect that way? That way we would better know how much money to raise by fundraising or donations.

Kind regards. Krispijn

Dear Krispijn,

Thanks once agian for good working.Yes Now we go for find additional financial resources.We are not sure abt auctioning amt and we haven't any plan,so we must go for next step to find Rs.1,32,000/- through fundraising and donation.Pl.share your vews how can we get it.

Dear Anna,
Pl.you also share your contribution now to find resources of fund raising and donation & what abt the john visit to india for videography of the tournament?

Thanks
Nitin

Dear Nitin,

Sorry for not responding soon this time. Most Dutch NGO's I know use local partner organisations to distribute the money to local projects. That makes it difficult for me to assist, but I'll see what I can do. I 'll try to contact some people I know working at Dutch NGO's.

Please keep me informed on any new information regarding the budget.

Regards, Krispijn

Dear Krispijn,

Thank You very much to understanding Us.No problem you are not responding late.You work very well for us.Dont worry to find fund as early.You only be a try if possibal.you always look positive.

Yes,I like to add so many things in budget sheet if you allow me to do so.

I like to know from you which type and how much fund possibal?than I go ahead to put some more data in sheet as per future requirment.

I am requesting you to pl.being touch with us aspossibal as you.

Thanking you,

Nitin
Local Representative
Vadgam Village

hi nitin,

about john, our videographer, he's still looking for funds for the the fare to vadgam. i'll research online... but what are the planes that fly from canada/us to the nearest airport when going to Vadgam? that's his only problem. the equipment, editing, etc. are all going to be provided by him.

also, as of our last conversation, he said that sony has not yet replied. however, it usually takes a long time for these companies to reply. so, we still have hope.

about fundraising for our future expenses... let me see what i can think of... what about that air balloon that was suggested the last time?

- ann

Hi Ann,
Sorry for late respone.
No Problem Anna,when it is posibal it welcome,but it more importanat to visit in octobar-november becuase that time we are going to organise a village cricket tournament and will be helpfull us to take better vediography. The nearest airport from vadgam is Ahmedabad.From ahmedabad to vadgam 150km away by road.If john arrange to visit vadgam he need to take journey 150km ahmedabad to palanpur by road or train .I will receive him palanpur and than move to vadgam 14km away from Palnpur.There is a lots of vehicle and trains availabal from ahmedabad to planapur.

regards,
Nitin